Context and why it matters
TIPCS has been active since 2016. In 2022 it completed its legal registration as an association: the notice was published in the Official Gazette of the Republic of Tunisia (JORT n° 135) on 15 November 2022. The Annual Ordinary Plenary Session of 26 October 2022 therefore came a few weeks before that publication, and it follows the Annual Elective Meeting of 26 October 2021, recorded on its own page.
An ordinary plenary session is, by its name, a regular meeting of the Board. Publishing its record, even partial, is part of how TIPCS answers to its members, partners and funders.
The day: what the photographs show
Twelve photographs published by TIPCS carry the caption “Board of Directors, Annual Ordinary Plenary Session 2022, Wednesday, October 26, 2022, Monastir, Tunisia, TIPCS’s Conference Center”. They were published in an album on 2 November 2022.
The wide views show a large wooden conference table arranged in a square, with participants seated on one side and a white projection screen on the wall behind them. Closer views show participants at the table with papers, pens and bottles of water, speaking with one another, smiling or listening.
The Board seated at a conference table, with a white projection screen on the wall behind.
Hands raised around the table
In three photographs, participants raise a hand while seated at the table, as in a show of hands. The photographs do not say what was put to the vote; that is to be completed from the minutes.
Participants raise a hand around the conference table, the screen behind them. 
A participant raises a hand while another listens, with papers and a bottle of water on the table.
Programme, speakers and decisions
[To be completed from the minutes.] We do not state an agenda, a list of attendees, a quorum, any report presented or any decision for this session, because none has been documented. We name no participant, as the captions give no names. Once the minutes are traced, this section will list:
- the agenda and the reports presented;
- the attendance sheet and the quorum;
- the subject and the result of each vote;
- the decisions taken.
What this shows about TIPCS’s governance
The record is modest but readable: a Board convened on a stated date at a stated place, working around a shared table and screen, raising hands as in a show of hands, and publishing open photographs a few days later. Taken with the 2021 elective meeting, it shows a body that met in October 2021 and again in October 2022, and left a trace each time.
It also shows honesty about gaps: where the minutes are missing, this page says so instead of filling the space.
Two participants at the table, one in a red sweater and one in a white shirt and tie, looking at the camera.
For members: how to consult the record
Members can ask the Secretariat for the record of this session once the minutes are traced: write to Contact@tipcs.org. If you appear in a photograph and want it removed, write to the same address.
Governance and legal frame
Under Decree-Law 2011-88 of 24 September 2011 on associations, the General Assembly is the supreme body of the association. What an assembly decides should be provable, which is why minutes, attendance records and reports matter.
The same decree-law sets the records and publications that follow from an assembly: changes to the statutes are notified within one month and made public (art. 16); conflicts of interest are addressed (art. 18); accounts follow the enterprise accounting system (art. 39) and registers are kept (art. 40); foreign funding is published within one month of the decision or receipt and notified to the Secretary-General of the Government (art. 41); documents are kept for ten years (art. 42); and above 100,000 TND an auditor is appointed by the ordinary General Assembly for three years, with publication of the statements and the audit report within one month of approval (art. 43).
Personal data are governed by Organic Law 2004-63: photographs of identifiable people are published by TIPCS with a removal channel (Contact@tipcs.org).
Where TIPCS stands. Documented: the plenary session of 26 October 2022, its place and title, and twelve published photographs. Still to be deposited with this page: the minutes, the attendance sheet, the agenda, the reports presented and the decisions. The statutory rules on convening, quorum and majority are to be checked against the TIPCS statutes and, where needed, by a lawyer.
